The Premier Leave & Accommodations Software Platform

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LeaveSource® Platform

All-in-One Platform for Automating and Simplifying Leave of Absence Management

  • Highly Configurable
  • Embedded Adaptable Workflows
  • Algorithmic Counting Engine
  • Compliance Matrix Integrates with any HRIS or HCM
  • Track Benefit Premium Payments
  • Case Tracking & Traceability
  • Auto-Generated Communications
  • Dynamic Reporting & Dashboards
  • Secure & Protected Environment

Ask Que™ AI Leave Planner

Ask Que AI-Assisted Leave Planner is embedded in MyLeave – Qcera’s self-service capability – to assist employees with answering leave-related questions and providing leave planning guidance.At Qcera | LeaveSource® innovation is a top priority. We will continue to evolve Ask Que AI Leave Planner to boost our clients’ leave program performance while enhancing the overall leave experience for employers and employees. Learn More.

Platform Capabilities

LeaveSource streamlines leave and accommodation management by offering dedicated tools for tracking every part of the process.

ADA/ Job Accommodations

Automate and track workplace accommodation requests to stay compliant with ADA requirements.

Mobile Text

Keep employees informed throughout their leave with text messaging directly from LeaveSource.

Time-to-Pay

Integrate employee leave entitlements directly with time, attendance, and payroll systems.

MyLeave Self-Service

Give employees and supervisors a centralized portal to manage leave requests, view status updates, and upload documentation.

Que™ Docs

Securely upload, store, and link medical certifications and documents to each employee’s leave or accommodation case.

Disability Case Manager

Manage disability-related leave cases with full visibility into case status, documentation, and compliance requirements.

Worker’s Comp Case Manager

Manage workers’ compensation leave cases alongside your broader leave program in one unified platform.

Single-Sign-On (SSO)

Enable leave administrators, employees, and supervisors to access LeaveSource and MyLeave through your organization’s authentication system.

Ask Que™ AI Leave Planner

AI-assisted leave planning that guides the process from start to finish. Learn More.

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website update section 3 LeaveSource Cycle

Leave and Accommodation Life Cycle

Qcera’s LeaveSource® Enterprise software is a powerful and robust administrative tool to help companies with more than a thousand employees comply with the ever-changing FMLA and state regulations. For organizations that would rather offload the workload, Qcera also delivers fully managed leave administration services.

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Frequently Asked Questions about Qcera | LeaveSource®

Compliance

Does LeaveSource® handle leave types besides federal and state FML?

Yes, the LeaveSource® technology handles most leave types, including Federal Care of Service Member and Exigency Leave, state military leave, and company policies such as union policies, jury duty, personal, extended medical leaves and others.

Can your system support Short Term Disability Claims management?

Yes, LeaveSource® can support Short Term Disability claims management. The module integrates with leave of absence management. It also has embedded disability duration guidelines.

Does your system encompass medical guidelines?

Yes, LeaveSource® does support the integration of medical duration guidelines. Contact Qcera at leaveteam@qcera.com for details.

How do I get started using LeaveSource® employee absence software?

To get started you will need to contact Qcera at leaveteam@qcera.com or calling (310) 473-7988. LeaveSource® is available in a “software as a service” SaaS delivery model, which means there is no software you install. Once you contact us we can discuss your LeaveSource® implementation.

Software

Why would I want to use LeaveSource® instead of using Microsoft Excel to track leaves requested by the employees?

Using a spreadsheet to track employee’s leave is an inefficient method for administering the company leave policies. LeaveSource® is a decision support software specifically designed for managing employee’s leaves of absences. Purpose-built leave management software like LeaveSource® replaces error-prone spreadsheets with a consistent, auditable process. Leave administrators will save time and overall improve employer compliance, consistency and accuracy.

Can your system integrate/interface with payroll systems?

Yes, LeaveSource® has many interfaces with payroll systems. Contact Qcera at leaveteam@qcera.com and we can explain how LeaveSource® is interfaced with your payroll.

Can your system integrate/interface with HRIS systems?

Yes, LeaveSource® can be integrated with most HRIS systems. Contact Qcera at leaveteam@qcera.com and we can explain how LeaveSource® is interfaced with your HRIS system.

Is there a manager self-service capability in LeaveSource®?

LeaveSource® has a manager self-service module. This allows managers to initiate new leaves and view their own leave information as well as initiate leave requests on behalf of the employee and view their employee’s leave status information. There is also a convenient dashboard display that clearly shows the manager who is reported to be on leave “today”.

Is there an employee self-service capability in LeaveSource®?

LeaveSource® has an employee self-service module called MyLeave. This allows employees to initiate new leaves and view their leave information.

Will LeaveSource® disclose our employee's personal and business information?

Keeping your personal and business information private is vitally important to us. As with all information, Qcera will never rent or sell personal and/or business information.

How many concurrent users can LeaveSource® accommodate?

There are no system limits to the number of users LeaveSource® can accommodate for a client.

What options are there for entering leave requests in LeaveSource®?

The employer’s leave administrator enters leave requests via the web-based LeaveSource® interface or employees enter the leave requests over the internet using a self-service module called MyLeave. Leave request can also be accepted in a file interface. Contact Qcera at leaveteam@qcera.com for more information.

How many leave records can LeaveSource® store?

LeaveSource® does not impose limits on how many records are stored. LeaveSource®’s system storage is maintained by Qcera. It is Qcera’s responsibility to make sure there is enough data storage capacity for all our clients.

Is the data encrypted?

All data in transit is encrypted via SSL encryption. LeaveSource® is provided on a secured website. All file transfers are sent securely using PGP encryption over FTP or secured FTP using SSL or SSH2. Additionally, all backup data is stored in an encrypted format.

Do you have a SAS 70 Type II report?

Yes, Qcera’s off-site datacenter holds a SAS 70 Type II report.

How are changes made in the software when there are changes in Federal and State law? How are these communicated to your clients? Do you offer training to our staff in conjunction with these changes?

Qcera uses a number of ways to stay updated on the Federal and State leave laws; one is that we subscribe to several leave law publications and alerts. Operationally, we have a business process in place to regularly research and review the state leaves laws to make sure the configurations in LeaveSource® are appropriate. Additionally, Qcera has a relationship with Jackson Lewis, one of the largest labor law firms in the nation for interpretation and guidance on leave laws.We communicate these changes via a general announcement. The announcement documents contain information related to the upcoming enhancements, the date of release for the changes, and information regarding any required downtime.If a change in the Federal or State law significantly changes the way user process leaves in LeaveSource®, Qcera will provide the required training.

How do I contact customer support for help with leave administration, software questions and other questions?

LeaveSource® has a toolbox within the software for instantly submitting a support question. Users can type in the question, click submit and LeaveSource® will automatically log the support request with the record ID, the users ID and time submitted. Qcera provides a 24 hour acknowledgement of receipt on all requests and most support questions are resolved within 1 business day.

If I lose my login information or my password, how do I retrieve this information?

If you forget your login or password you can send an email to support@qcera.com or click the “Forgot My Password” link to reset your password. You must have access to your company email address to retrieve the reset password.

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