In addition to achieving, maintaining, and documenting required regulatory compliance, Enterprise software enables administrators to save the company time and money by utilizing compliance by-products that reduce leave abuse and increase employee productivity.
Our own experience, combined with very active client collaboration, has created a sophisticated software that addresses many of the complex and time consuming difficulties associated with alternative products. These difficulties typically result in “workarounds” that cost time and unnecessary effort. FMLA and employee leave management administration is generally considered complex and confusing. By staying focused on our core purpose, utilizing feedback and recommendations from our clients, and constantly striving to be the best solution available, clients using LeaveSource® Enterprise software remain our greatest fans and promoters.
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Premium Payment Module
LeaveSource® comes with a flexible premium collection module with customizable letters and is capable of generating payment vouchers. Improved collection rate has shown to pay for the service.
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Disability Case Management Module
LeaveSource® has an optional Disability Case Management module that can help track and administer medical case management. This includes integration with well-known disability LOD guidelines, Reed Group’s MDGuidelines and Work Loss Institute’s ODG.
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Advice to Pay Module
You can customize LeaveSource® to integrate our detailed advice-to-pay module to track pay benefits during a leave by pay period. Track and report when pay ends.
LeaveSource®
Enterprise
Qcera’s LeaveSource® Enterprise software is a powerful and robust administrative tool to help companies with more than a thousand employees comply with the ever-changing FMLA and state regulations.
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Tested and Trusted Leave of Absence Management Software Platform
LeaveSource® Enterprise combines FMLA administration and tracking of all employer leave policies integrated in a single, powerful web-hosted application. It’s user-friendly and quick to deploy, yet flexible and powerful enough to meet the most complex needs in absence management.Compliance – Use of LeaveSource® Enterprise helps improve compliance and reduce the liability of managing FMLA and other leave of absences.
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Administrative Cost Reduced
LeaveSource® automated workflow management, letter/email generation and reminders allow your leave administration staff to efficiently manage leaves while reducing processing errors.LeaveSource® Enterprise comes with a suite of standard reports with flexible parameters. Ad-hoc reporting is also available for those custom requirements. All reports are generated from real-time data and can be exported to Microsoft Excel. Time and costs associated with trying to pull together reports manually are eliminated.
LeaveSource® Enterprise is delivered in the Software as a Service model, in order to reduce company costs, management requirements, and updating timeliness. In other words, there is no need for an employer to be concerned with the time and expense of hosting, maintenance, or regulatory updating. At the same time, Qcera uses tools to protect all client information, with constant monitoring, testing and evaluating the application, systems, and processes to meet the growing challenges and demands of security. Many of our clients state that the Enterprise system is an administrative tool that they couldn’t do without.
Enterprise Includes
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Variable Administrative Access/Function Levels
Create and control access/function levels for administrators and other users
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Custom Letters and Email Notification to Designated Recipients
Administrators can send correspondence to supervisors/users/department heads/etc
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Robust Tools to Generate Dynamic Ad Hoc Reports
Generate custom reports based on a variety of common and useful fields
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Securely Hosted SaaS Web Application
SOC2 Type II + HiTrust Certified Audit Approved FMLA SaaS Provider
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FMLA, State, and Employer Specific Policy Administration
Timely updates ensure federal, state compliance
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Continuous, Intermittent, and Reduced Schedule Leave Management
Administrator’s daily workList incorporates all leave management
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External Document Attachment for Employee Files
Store medical certifications, attending physician forms, and other required paperwork in the employees leave file
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Interface with HRIS, Time and Attendance, Payroll and Carrier Systems
Provides direct leave request submission by employees and supervisors on behalf of the employee
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Centralized Intake and Administration of All Absences
Leave Administrators Dashboard is in complete control
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Care of Service Member and Covered Exigency Leave Management
Integrated and automated administration
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Ongoing Support by Qcera
Pre-launch training and a HelpDesk response within 24 hours of inquiry
Enterprise Modules (Optional)
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Attendance Tracking
Provides for easy tracking and reporting of attendance, sick and vacation days
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Advice to Pay Management
Provides integrated pay tracking during employee leave
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ADA Job Accommodation
Provides a single repository for all accommodations and leave of absence data for reporting
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Employee and Supervisor Self-Service
Provides direct leave request submission by employees and supervisors on behalf of the employee
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Disability Case Management with Guidelines
Provides fully integrated disability case management with guidelines
What is leave of absence management software?
Leave of absence management software is a system that helps companies track, manage, and approve employee leave. It stores leave requests, medical documents, and policy rules in one place. HR teams use it to handle sick leave, parental leave, disability leave, and unpaid leave. The software also tracks eligibility, balances, and timelines. It reduces manual work and helps prevent errors. Many systems include reporting tools, alerts, and compliance tracking to support HR teams and improve accuracy.
How does leave of absence management software work?
Leave of absence management software works by collecting employee leave requests and routing them through an approval process. Employees submit requests through a portal, and managers review and approve them. The system tracks leave balances, dates, and required documents. It also applies company policies and legal rules automatically. HR teams can monitor each case in real time. The software sends alerts, updates records, and generates reports to keep everything organized and accurate.
What features should leave-of-absence management software have?
Leave-of-absence management software should have features like automated request tracking, approval workflows, and leave balance management. It should include compliance tracking for laws like FMLA and ADA. Document storage, employee self-service portals, and real-time reporting are also important. Integration with HRIS and payroll systems helps keep data accurate. Alerts and notifications keep managers informed. A clear dashboard helps HR teams track all leave cases quickly and reduce manual errors.
How does leave management software ensure FMLA compliance?
Leave management software ensures FMLA compliance by tracking eligibility, leave duration, and required documentation. It applies federal rules to each case and alerts HR when deadlines approach. The system records employee hours worked, calculates entitlement, and monitors intermittent leave. It also stores medical certifications and audit trails. Reports help HR teams review compliance status at any time. This process reduces risk and helps companies follow legal requirements with clear and accurate records.
How much does leave of absence management software cost?
Leave of absence management software cost depends on company size, features, and user count. Basic plans may start at a low monthly fee per employee, while enterprise systems cost more due to advanced tools and compliance features. Pricing can include setup fees, support, and integrations. Some vendors offer custom pricing based on needs. The total cost often reflects automation level, reporting tools, and scalability. Many companies see value through reduced errors and saved HR time.
What is the best leave of absence management software?
The best leave of absence management software depends on business size, industry, and compliance needs. Top options offer strong automation, easy tracking, and clear reporting tools. They also support FMLA compliance, document storage, and HR system integration. A good system should be simple to use for employees and HR teams. It should scale with company growth and support multiple leave types. Reviews, features, and support quality help determine the best fit.
How do you implement leave of absence management software?
Implement leave of absence management software starts with setting company policies and gathering employee data. HR teams choose a system that fits their needs and configure rules, workflows, and permissions. Data is then imported into the platform. Training helps employees and managers learn how to use the system. Testing ensures requests, approvals, and reports work correctly. After launch, HR teams monitor usage and adjust settings to improve accuracy and efficiency.