LeaveSource® Entrust
FMLA and Leave Administration Services
LeaveSource® Entrust is FMLA and leave of absence administration tailored for employers interested in reducing their administrative burden while maintaining point of contact with their employees. It is staffed by Qcera’s leave management experts dedicated to providing fair and consistent service. Powered by, LeaveSource®, the service is designed to be simple and cost-effective.
With LeaveSource® Entrust, employers no longer have to juggle spreadsheets, balance leave allotments, research leave laws, mail out notices, track down paperwork and wonder about compliance. Employers have 24×7, real-time access to information on all leaves, leave balances, certification, correspondence and reports. Outsourcing to LeaveSource® allows your HR staff to focus on your other HR needs, while we focus on your FMLA and State leave law compliance.
Key Service Benefits of LeaveSource® Entrust
Qcera Is Also A LeaveSource® Client
How is this a benefit? As daily users of our own product, Qcera incorporates our leave administration experience with that of our clients to further improve LeaveSource® in practical, real-life ways. LeaveSource – Software Platform built by HR for HR Managers.
What is outsourced leave of absence administration?
Outsourced leave of absence administration is a service where a third-party provider manages employee leave for a company. The provider handles requests, approvals, and documentation for leave types like FMLA, disability, and medical leave. HR teams rely on this service to reduce workload and improve accuracy. The provider tracks timelines, eligibility, and compliance rules. This approach helps companies stay organized and avoid errors while keeping employee records clear and up to date.
How does outsourced leave of absence administration work?
Outsourced leave of absence administration works by transferring leave management tasks to a third-party provider. Employees submit leave requests through a system or portal. The provider reviews requests, checks eligibility, and applies company and legal rules. They manage communication with employees and track leave status. The provider stores documents and updates records in real time. HR teams receive reports and alerts, which help them monitor all leave cases without handling daily tasks.
What services are included in outsourced leave of absence administration?
Outsourced leave of absence administration includes services like leave request processing, eligibility checks, and approval management. Providers handle FMLA tracking, disability claims, and return-to-work coordination. They manage employee communication, document collection, and compliance reporting. Many services include system integration with HR and payroll platforms. Providers also offer real-time reporting and case tracking. These services help companies manage leave cases efficiently and reduce manual work for HR teams.
How does outsourced leave administration ensure FMLA compliance?
Outsourced leave administration ensures FMLA compliance by applying federal rules to each leave case. The provider tracks employee eligibility, leave duration, and required notices. They monitor deadlines and send alerts to avoid missed steps. The system records hours worked and calculates available leave time. It also stores medical certifications and audit logs. This process helps companies follow FMLA rules and reduces the risk of errors or penalties through accurate recordkeeping.
How much does outsourced leave of absence administration cost?
Outsourced leave of absence administration cost depends on company size, service scope, and number of employees. Providers may charge per employee, per case, or offer a monthly fee. Costs increase with added services like compliance tracking and reporting tools. Setup and integration fees may also apply. Companies often compare pricing based on features and support level. Many businesses see value through saved HR time and fewer compliance errors.
What is the difference between in-house and outsourced leave administration?
The difference between in-house and outsourced leave administration is who manages the leave process. In-house teams handle requests, compliance, and records internally. Outsourced providers take over these tasks using specialized systems and staff. In-house management gives more direct control but requires more time and resources. Outsourcing reduces workload and uses expert support for compliance and tracking. Companies choose based on size, budget, and need for efficiency.
How do you outsource leave of absence administration?
Outsource leave of absence administration by first reviewing company leave policies and current processes. Then select a provider that offers the needed services and compliance support. Share employee data and set up system integrations with HR tools. Configure workflows, approval steps, and reporting features. Train HR staff and employees on how to use the system. After launch, monitor performance and adjust settings to improve tracking and accuracy.